Automation to achieve best-practice processes
Use process maps, interviews and data to identify bottlenecks and automation opportunities.
Explore this perspective →ENTERPRISE AUTOMATION
Transform the finance function with automated processes at its core
For larger finance functions with complex reporting, multiple systems and demanding month-end and year-end closing periods.
Large companies have often invested significant sums in ERP, procurement, invoice management, payroll, reporting and other specialist applications. Yet many processes are still held together by Excel, email and manual checks. Digital Engine helps finance departments transform the processes themselves – bringing the business and IT together to make it happen.
More technology is not the same as transformation. A finance function becomes more efficient only when its ways of working and processes change.
DISCOVER AUTOMATION POTENTIAL
Four perspectives for identifying and driving automation.
Different transformation needs call for different starting points. We use Top Down, Bottom Up, Data-Driven and Transformation to identify the right automation initiatives. These perspectives can be used individually or together.
Automation ideas from employees
Capture the specific tasks and improvement opportunities that employees identify in their everyday work.
Explore this perspective →
Automation that delivers better insights
Consolidate and analyse data to identify anomalies, risks and opportunities for improvement.
Explore this perspective →
Automation that enables transformation
Start from the target organisation, capacity requirements and major changes to the finance function.
Explore this perspective →MANY GOOD SYSTEMS. STILL TOO MUCH MANUAL WORK.
Automation potential is often found between systems.
The real finance process rarely stays within a single system. Information must be retrieved, supplemented, checked and passed between ERP, invoicing, procurement, reporting and other specialist applications. When employees become the link between systems, manual handovers, reliance on individuals and hard-to-scale controls emerge.
ERPMaster data and transactions
Excel & emailSupplementing data, coordination and manual handovers
Specialist systemsInvoicing, procurement, payroll or another subprocess
Manual checksReconciliation, approval and correction
ReportingConsolidation and follow-up
Enterprise Automation transforms processes across system boundaries instead of adding more technology on top of manual ways of working.
FOUR SERVICES WITHIN ENTERPRISE AUTOMATION
From finance transformation to developed and managed automation.
Customers can use the entire model or only the parts they need. Transformation Office manages the changes surrounding automation. Automation Office drives the methodology and coordinates the portfolio. Automation Development provides development capacity in sprints, while Automation Operations takes responsibility for long-term operations and maintenance.
Transformation Office
Operating model, roles, organisation, insourcing and system procurement – together with our network of specialist consultants.
Learn more →Automation Office
The coordinating function that drives the full methodology from planning and Discovery to Hypercare, operations and realisation of benefits.
Learn more →Automation Development
Development capacity in automation sprints for selected, analysed and prepared processes.
Learn more →Automation Operations
Technology-independent operation and management of automations – including solutions already in place at the customer.
Learn more →
Click the methodology wheel to enlarge.
OUR METHODOLOGY
From potential to operational, managed automation.
Recognising that a process is inefficient is relatively easy. The challenge is taking it all the way from an idea in the finance department to a stable solution in production. Digital Engine’s methodology is designed to guide customers throughout that journey.
The methodology wheel follows an initiative from Discovery and process analysis through development, deployment, operations and measurement of actual benefits.
See how Automation Office drives the methodologyTHE PROCESS DETERMINES THE TECHNOLOGY
The right technology for each task.
We start with the process, the benefits and the customer’s IT environment. A solution may use integrations, RPA, AI or a combination of technologies. Office-Assistant provides reusable automation components, while Proc-ezign brings structure and traceability to the work.
API where possible. RPA where necessary. AI when a task requires interpretation or decision-making.
WHAT OUR CUSTOMERS SAY
Automation that makes a difference to the business.
Our customers’ experiences illustrate different aspects of Enterprise Automation: reducing recurring administrative work, providing an end-to-end approach from process mapping to operations, and combining technology with finance expertise and internal control.
Susann Nahlbom
Head of Global Accounting på Calliditas
“Med automationen från Digital Engine får vi hjälp med tidskrävande och monotont administrativt arbete, vilket underlättar vid intensiva perioder samt förbättrar kvalitén. Exempelvis är framtagande av ifyllt periodiserings-underlag, valutakurskontroller och stickprovskontroller vid revision automatiserat”.
Johan Vikman
Head of Data and Analytics på Loomis Sverige AB
”Digital Engine erbjuder ett riktigt bra helhetsgrepp med tidig process-kartläggning, effektiv automation och löpande förvaltning. Samarbetet har känts mer som ett partnerskap än en kund–leverantörsrelation. För oss har det varit särskilt inom AML där resultatet har varit både kvalitetsförbättrande och resulterat i att vi undvikit stora kostnader. Jag rekommenderar Digital Engine starkt”.
Jennie von Sydow
tidigare Finanschef på SVT
”På SVT lade vi mycket manuell tid i leverantörs-fakturaprocessen. Digital Engine identifierade snabbt problemen och var enkla att samarbeta med. Jag uppskattade deras tydliga, fasta leveransmodell och hur de förstod utmaningen i att kombinera teknik, ekonomi och internkontroll. Ett engagerat och kompetent team”.
ENTERPRISE AUTOMATION
Which processes are your systems still failing to connect?
We start with the process, its potential and the prerequisites – not with a predetermined technology choice.
Talk to us